School Admission Made Less Time-Consuming and More Efficient

How long does it take for guardians and students to hear back from your school about the progress of their school admission applications? Wouldn’t it be better if the entire admission process could be less time-consuming and more accurate?

What if you could automate and simplify school admission form creation, as well as manage submitted applications without delays?

If that’s what you’re aiming for, read on. To begin with, in the following sections, we’ll explore how DreamClass, our online admissions software, helps you streamline the admission process and overcome the challenges that often come with it.

How do you currently manage your school admission process?

Managing school admissions usually involves two steps. First, students or parents fill in application forms. Then, your staff processes these applications manually. But is that truly efficient? Perhaps not…

Is creating school admission forms taking too long?

You may embed application forms on your school’s website, or use tools like Google Forms or other form builder software. However, these tools may lack essential features that enrollment management software provides.

For instance, Google Forms does not allow you to:

• Customize forms with your school’s branding (e.g., logos)
• Collect enrollment payments online
• Manage submissions in a way that supports your full admission workflow

Branding is vital from day one. Parents and students form impressions early, and your forms should reflect your school’s professionalism. And without integrated payments, validating application seriousness becomes challenging.

Are you still using Excel to manage admissions?

If so, you’re likely dealing with several inefficiencies:

1. Are applications automatically organized and easy to manage?

In Excel, you’re responsible for storing and sorting each response. This manual effort is time-consuming and error-prone. Fortunately, with admissions software like DreamClass, this step is automated.

2. Is your master spreadsheet getting out of hand?

You might be collecting:

• Personal and family info
• Academic background
• Class/course preferences

All in one sheet. That makes sorting and reviewing applications a nightmare. Worse, raw data often includes errors that require manual cleaning.

3. Is your school admission process limited by your Excel skills?

Excel is not designed for admissions. Even with shortcuts and formulas, managing applications this way is inefficient. Admissions software provides tools specifically built for this process.

How can DreamClass simplify your school admission process?

With DreamClass admissions software, your team can reduce delays, errors, and manual work. As a result, here’s what the platform offers:

What steps can you take to structure your admissions process?

• Prepare admission forms in advance
• Create unique forms for different student groups or academic programs
• Collect basic info first, followed by course preferences using additional forms

How quickly can you create custom application forms?

In seconds, you can:

• Add custom fields (e.g., academic background, previous schools attended)
• Format them as detailed questionnaires

This way, you ensure that your staff gathers all the information needed for proper evaluation.

Do guardians need accounts to apply?

No. DreamClass allows you to create public forms accessible without an account. You can also create private forms for returning families, making re-enrollment even easier.

Can guardians register multiple students in one go?

Yes. They can submit data for more than one student, streamlining the process for families. All related entries are automatically grouped under a family profile.

Can you include multiple guardians in one application?

Absolutely. DreamClass enables applicants to add contact details for multiple guardians. This reduces follow-up work for your administrative team and supports shared responsibility.

How will you know when an application is submitted?

You can configure notifications to your email account, ensuring that no application goes unnoticed. This allows for faster response and workload distribution.

Is it easy to filter and manage applications?

Very. You can:

• Tag forms as: new, processing, completed, rejected, or closed
• Sort by date, student number, or other criteria

This enhances visibility and helps your team prioritize tasks.

Can you collect payments during the admission process?

Yes. You can:

• Add payment links to public forms
• Associate tuition fees with private forms

This allows for immediate validation of application seriousness and smooth enrollment processing.

Do you want to make the school admission process less painful?

If your school handles rolling admissions, now is the time to improve form creation and response management. A dedicated enrollment management software solution like DreamClass helps:

• Reduce manual work
• Shorten decision cycles
• Improve the experience for families and staff alike

To conclude, don’t wait to streamline your school admission process. Let this be the year you transform your approach — and support your team and community more effectively.